THE ST. CLAIR COLLEGE OF APPLIED ARTS AND TECHNOLOGY

M I N U T E S

of the

335th MEETING OF THE BOARD OF GOVERNORS

	HELD ON TUESDAY, FEBRUARY 27, 2001

in the Board Room #342, South Campus, 2000 Talbot Road West, Windsor, ON at 6:30 p.m.

P R E S E N T:		Ms. V. Barker
Ms. M. Bearfoot-Jones
Ms. K. Bevan
		Mr. L. Browning
		Ms. D. Livneh
		Ms. L. McGeachy Schultz
		Mr. R. Marentette
Mr. R. McMaster
Ms. C. Pare
Mr. R. Pollock
Mr. M. Vourakes
Ms. P. Williams
Dr. J. Strasser, President
Ms. D. Desjardins, Corporate Secretary and Executive Assistant to the Board of Governors

Also present:
Dr. R. Donovan, Vice President, Academic
Mr. B. Harvey, Vice President, Business Development
Ms. L. Logan, Vice President, Corporate Services
Ms. M. Young, Executive Director, Human Resources
Mr. T. McCarthy, Executive Director, St. Clair Foundation
Ms. P. McFarlane, Principal, Thames Campus
Mr. R. Erwin, Administrative Staff Association
Ms. R. Hicks, Faculty Observer
Ms. P. Abbott, Support Staff Observer
Mr. D. France, Manager, Student Centre
Mr. L. Carlone, Director, Financial Services
Ms. A. Bennett, Budget Office
Mr. E. Maurice, Budget Office
Ms. P. McMahon, Dean
Ms. A. Hetherington, Director of Marketing
Dr. J. Forsyth, Chair, Institute for Learning and Teaching
Ms. G. Cross, Counsellor
Ms. J. Mercer, Alumnus
Ms. K. Little, Institute for Learning and Teaching
Mr. T. Bateman, Director, Facilities Management
Mr. G. DeHetre, SRC
			- 2 -				2001 02 27

Ms. A. Cats, SRC
Mr. D. Herman, SRC
Mr. G. Pringle, Campus Living Centres
Mr. B. Fordham, Buttcon Limited
Mr. B. Curran, Moffat Kinoshita Architects
Mr. E. P. Chant, The Saint

A B S E N T: 		Ms. G. Leslie (leave of absence)
		Mr. J. Belanger
		Mr. S. Funtig
		Mr. R. Feldmann

A quorum of the Board of Governors being present, and notice of the meeting and the agenda having been duly sent to all Board members, the meeting was declared to be regularly constituted.  A copy of the Notice of Meeting and Agenda is attached as Appendix  A.
						
Mr. Richard Pollock chaired the meeting and Mrs. Desjardins was Secretary.  The Chair announced that this is the last board meeting for Ms. Anne Bennett who will be retiring from the College after 24 years of service.  He then introduced and welcomed Mr. Ed Maurice who will be taking over for Anne.

1.0	ADOPTION OF AGENDA AND DECLARATION OF INTEREST

There were no declarations of interest.  A governor asked that In-kind Donations be included as part of the Foundation Report.  The President also asked that the Student Residence item be moved to the beginning of the meeting to accommodate the guests present.  Item 6.3 – ACAATO Conference Report was added to the agenda.

RESOLVED THAT the agenda be adopted as amended.

2.0	CONSTITUENT REPORTS

Ms. K. Pitre, SRC President announced that March 15th will be St. Clair Appreciation Night in Griffs.  She noted this event is open to everyone and registration will begin at 4:00 p.m.

3.0	APPROVAL OF MINUTES 

Deferred.

							- 3 -				2001 02 27

4.0	POLICY DEVELOPMENT

4.1	Nursing Collaborative Agreement

Dr. Donovan reviewed the attached information and noted the Board is being asked for final approval prior to the submission of all the materials to the government.  She further added the agreement will be signed next week and she reported that all the points she discussed at the last meeting in terms of things that were important to the College such as the quality of the program and the involvement of faculty are still contained in the agreement

RESOLVED THAT the Collaborative Bachelor of Science in Nursing Program be approved for implementation commencing September 2001.

5.0	MONITORING REPORTS

5.5	Student Residence

		The Chair noted the Student Residence was approved in principle and the Board must, at this meeting, as a prerequisite to the project proceeding, approve this project.   Ms. Logan reviewed the background and undertakings that brought the project to this point.  

		Mr. Bill Curran provided an overview of the design for the building noting that this is his firm’s 16th residence project.  He noted the design does not preclude the possibility of future expansion.  Discussion then took place on whether the number of beds should be increased rather than waiting until Phase 1 is complete before considering Phase 2.  The consultant indicated he is very comfortable with the 400 beds now and would not recommend increasing the number at this time.

Ms. Logan noted Campus Living Centres is providing the College with a unique guarantee for the first two years.  They are guaranteeing that if the business plan is not viable their management fee will be brought to zero prior to any subsidy being required from the College.  The business plan has been done very much in consultation with Campus Living Centres.  She further added the College would have to enter into a Residence Management Agreement for a 5-year period with Campus Living Centres and a financing agreement that will require Board approval at a later date.

In response to a governor’s inquiry regarding whether local labour would be used and whether it would be unionized labour, it was pointed out that Buttcon is signatory to the Labourers and Carpenters Union and it is planned local union 

				- 4 -				2001 02 27

labour will be used as much as possible.   Also, Buttcon works with the colleges and gives the opportunity to incorporate teaching programs on the job site.  

Following further discussion, it was

RESOLVED THAT the construction and financing of a 406 bed Student Residence be approved.

5.1	Key Performance Indicators

Dr. Forsyth, Ms. Little, and Ms. Cross provided an overview of the background, survey process, issues and challenges, and strategies for improvement with regard to KPI’s.  A copy of the slides used is attached as Item 5.1.  In response to a governor’s question regarding whether there is a role for the Board in advocacy, Dr. Forsyth noted she would ask the KPI team to brainstorm if there is a way to utilize the Board.  It was agreed this item would be included on the next Board Committee of the Whole agenda for discussion.

RESOLVED THAT the KPI Report be accepted for information.

5.2	St. Clair Edge

The Chair provided a brief description of how this item came to the agenda.  Dr. Strasser then noted the items that must be addressed to carry the program forward.  It is necessary for student representation from the Edge programs to be on the Edge Committee along with one representative from student government.  Secondly, there has never been a full time project manager for this initiative.  This position will be posted and filled on a term certain basis until the end of July 2002.  Membership of the Edge Committee will consist of:  the project manager, representation from the SRC, the President, Janice Forsyth, Rick Erwin,  Patti France, Judith Harris and  Jacqueline Mercer who will sit as an external member.

He advised he would provide the Board with a progress report on May 22nd.

The Chair noted there was an interesting and good review of the issue in the College student newspaper that addressed the issues and he reminded the Board that it is not a fact finding body and it is not the role of the board to investigate issues but to be satisfied that the issues are being addressed.

						- 5 -				2001 02 27

5.3	College Annual Report to the Ministry 1999-2000

Mr. Harvey noted that in order to shepherd marketing resources into recruitment related matters, the decision was made to move away from a high glossy marketing piece and concentrate solely on meeting the requirement of the Ministry.  Following a review of the document, it was

RESOLVED THAT the Annual Report to the Minister for1999-2000 be approved for submission.

5.4	Budget Update

Ms. Logan reviewed the risks and challenges facing the College and advised the budget submission will be presented to the Board in March.  A copy of her presentation is attached as Item 5.4.

RESOLVED THAT the Budget Update Report be accepted for information.

6.0	INFORMATION REPORTS

6.1	Foundation Liaison Report

Ms. Livneh report that elections were held and Mr. Gerry Lesa is the new President of the St. Clair Foundation Board and Mr. Dean Zalev is Vice President, with Mr. Tom O’Brien as the Treasurer.  The FCEM Equipment Task Force has been formed to help the College assess what equipment is required and solicit equipment.

Ms. Livneh noted that one way to get the help of the community is in the form of in-kind donations of equipment.  She commented that when it comes to in-kind donations the College runs the risk of receiving donations of old equipment and it is imperative that only new state-of-the-art technology be placed in the FCEM.   She expressed concern in this regard.   In response, the President advised a working committee of industry representatives headed by Donna Church has identified the equipment slated to go into the Centre.  The FCEM Equipment Committee is very clear that it must be a Centre for Excellence and used equipment cannot be the College’s first choice.  At the next meeting of this group the various manufacturers of each piece of equipment will be identified and contacts will be made with those suppliers.  

6.2	College Sector Highlights

Mr. McCarthy distributed copies of the St. Clair College Foundation Sector Highlights.  The attached sector highlights were accepted for information.

				- 6 -				2001 02 27

6.3	ACAATO Conference 

The Chair noted there was excellent attendance by faculty and administration as well as several board members.  Ms. Barker pointed out that she has been working with the other student governors on several recommendations to the Boards of Governors.  One of these recommendations is to increase the number of student members of the Boards.  This item will be on the next Committee of the Whole agenda.

7.0	DATE OF NEXT MEETING

Following a brief discussion, it was agreed that the next meeting of the Full Board will be on Tuesday, March 27th, 2001 in WINDSOR and that the April meeting will be in Chatham.