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HOME > CONTINUING EDUCATION > GENERAL INFORMATION
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  • How to Register• Printable Registration Form• Policies & Procedures  • START DATES• OTHER IMPORTANT INFORMATION, POLICIES AND PROCEDURES• Services
While care is taken to ensure that the Continuing Education course and program information posted on this web site is as accurate as possible, course dates, times or other information may be subject to change. Accordingly, our web site is updated on a regular basis. If you are considering a particular course or program, be sure to check the web site regularly to ensure that you are viewing the most up-to-date information.
Please refer the specific start and end dates indicated beneath your course of choice.
Look for the following location codes beneath each course description:
ONL Online DeliveryWIN South Campus, 2000 Talbot Rd. W., WindsorCHA Thames Campus, 1001 Grand Ave. W., ChathamDIS Distance learning by paper-based correspondence
Where Do I Find the Registrar’s Office?
The South Campus (Windsor) Registrar’s Office is open Mon to Thu, 9:00 a.m. – 5:00 p.m., and Fri, 10:00 a.m. – 4:00 p.m. The Thames Campus (Chatham) Registrar’s Office is open Mon to Thu, 9:00 a.m. – 5:00 p.m. and Fri, 9:00 a.m. – 4:00 p.m. Extended hours may be available during the first week of major course activity in the semester. Anyone may register in person, by mail, or by fax. Please refer to the Registration page for fax numbers, addresses, and other details. Online registration is an option for those who have a seven digit student number and log-in/access code and who have been St. Clair College students within the previous year. Who Is Eligible to Register? If you are at least 19 years of age or a high school graduate, you may register in any course unless otherwise noted. This does not apply to children's courses, e.g. Aquatics, Campus for Kids. What If a Course Is Cancelled? St. Clair College reserves the right to cancel/reschedule courses as may be necessary from time to time. In the event that the College cancels your course, your course fees will be fully refunded and mailed within a 4 to 6 week period. How Do I Withdraw? Course withdrawal may be made in person at the Registrar’s Office or at the Continuing Education Office. A withdrawal from the first official day of class and up to and including the class at the 2/3 point of the course will result in a "DR" (Drop) on the student history file. After the 2/3 point in a course, a "WP" (Withdrew Passing) or "WF" (Withdrew Failing) form will need to be completed and recorded for the student history. Failure to attend class does not constitute a withdrawal. Failure to use proper withdrawal procedures will result in an "F" (Fail) grade on the student history and no refund will be issued. What Is the Refund Policy? Where a course or workshop is 20 hours or less in duration, a refund will be issued only if an official withdrawal is received on or before the business day prior to the date of the first class. For courses or workshops more than 20 hours in duration (other than the exceptional categories identified below.) An official withdrawal prior to the date on which the first class occurs will result in a full refund. An official withdrawal on or after the first day of class but not later than the business day before the third class will result in a full refund LESS $25.00 per course. No refund will apply to an official withdrawal on or after the date on which the third class occurs. Exceptional Categories
You may transfer from one course or section to another if:
What About Parking (Windsor)? All learners using parking facilities at the South Campus (Windsor) for classes running Mon through Thu, are required to pay parking fees. Parking permits may be purchased at the Parking Office in the Main Lobby. Hours of operation are from 8:00 am to 7:00 pm, Mon. through Thurs. and 8:00 am to 2:30 pm on Fri. Should you require further information regarding parking at St. Clair College, call 519- 972-2727 ext. 4515 or 4306. Metered visitor parking is available on an hourly basis in parking lot "T". Note: There is no charge for parking on Fri evenings, Sats or Suns. How Do I Find My Classroom? An up to date list of classroom assignments is posted in the main lobby at all college campuses during the first two weeks of classes. Please note that room assignments found online on the Student Self Service page are often incorrect. Please refer to the updated schedule of room assignments in the main lobby. How Do I Purchase Course Textbooks? In most cases textbooks are the responsibility of the student and costs are not included in the course tuition. The Campus Bookstore hours of operation are Mon to Fri 8:30 a.m. to 4:30 p.m. at South Campus (Windsor) and 8:30 a.m. to 4:00 p.m. at Thames Campus (Chatham.) However, during Continuing Education start-up, to assist with your textbook and learning material requirements the Campus Bookstore extends their hours during the first two weeks of the Continuing Education semester. Want to avoid those long lines? Books may be ordered online and shipped to your home or office. Visit www.stclair.bkstr.com. It is strongly recommended that Weekend College students, in particular, order their books online. Please note that the Campus Store accepts Visa, MasterCard, American Express, debit and cash. NO PERSONAL CHEQUES please. Are Course Prerequisites Mandatory or Just Recommended? A prerequisite is a course (or other qualification) required as preparation for entry to another course. The prerequisite for a course will be listed at the end of the course description. It is your responsibility to ensure that all pre-requisite requirements are met before registering for a course. Learners who do not meet prerequisite requirements may be asked to withdraw from the course. Am I Eligible for Advanced Standing? If you have credits from another college or educational institution, you may be eligible for advanced standing in certificate programs. Contact the Department of Continuing Education for details. A transcript of your marks and course descriptions may be required. Am I Eligible for Prior Learning Assessment? Prior Learning Assessment (PLA) is different from an Advanced Standing credit, which is a transfer credit from another college or university. PLA is a province-wide initiative designed to assist mature learners to identify and demonstrate knowledge and skills gained through work experience, community activities, volunteer work and other forms of non-traditional learning. A challenge exam or portfolio review will be required. Contact the Department of Continuing Education for more details. May I Audit a Course? Where applicable, a learner may audit a course. Audit status must be declared at time of registration. Normal tuition fees will apply. Audit status cannot be changed to credit status any time throughout or after completion of the course. Auditing learners do not participate in practical laboratory assignments, examinations or evaluation processes. The grade of Audit (AU) is not calculated in the grade point average.
Course Fees
Course fees are noted with the individual course descriptions. They include tuition and where applicable, lab and/or material fees, and HST. Note: In most cases textbooks are the responsibility of the student and costs are not included in the course tuition. Administration Fees Windsor-Essex County learners between the ages of 16 and 59 will be assessed a $26.00 administration fee for the first CREDIT course and $22.00 for each additional CREDIT course. Chatham-Kent learners between the ages of 16 and 59 will be assessed a $23.50 administration fee for the first CREDIT course and $19.50 for each additional CREDIT course. Non-Credit courses, and courses/ workshops under 12 hours in duration are exempt from this fee. Non-Credit courses are identified by an “N” at the end of the course code.eg. GNR 1185N. Administration fees are used to assist with the delivery of technology access, student services, transcripts, certifications, and the maintenance of campus student centres. International Fees International applicants will be required to pay the International student rate of $25.00 per hour. Reduced Fees Learners receiving Family Benefits are entitled to a reduced fee equaling 20% of the tuition (minimum $20.00) on approved courses. Learners must pay any applicable material fees. A photocopy of a current cheque stub or drug card must be included with the course registration form. A learner who is unable to obtain tuition support through an existing agency (Workplace Safety & Insurance, Social and Family Services, Municipal Social Services, etc.) may seek a tuition reduction by consulting the Financial Aid Office at St. Clair College. For further information, at the South (Windsor) Campus, call 519-972-2718 or inquire in person at Room 166 between 10:00am and 4:00pm Mon through Fri. At the Thames Campus, call 519-354-9100, ext. 3216, or inquire in person in Room 134 between 9:00 a.m. and 12:00 p.m. Mon through Fri. Seniors (age 60 and over) are entitled to a 10% fee reduction on approved courses. Courses with a course code ending in an N are not eligible for reduced fees, e.g. GNR 1056N. Finance Department Charges Fees are due and payable on the day of registration. Learners with outstanding debts will not be permitted to re-register, nor may their academic results be released. Overdue accounts (plus late payment charges) must be paid by cash, certified cheque or money order. **Please note: Late Registrations may be subject to a pro-rated late payment charge. Encumbrances If for any reason you owe the College money, are in possession of overdue library books, tools or other equipment, or have neglected to submit papers or other materials required for admission purpose etc., an encumbrance is placed against your record. You will not be allowed to register for any future courses until the encumbrance is cleared. Overdue accounts (plus late payment charges) must be paid by cash, certified cheque or money order. Notification of Class Cancellations From time to time, it is necessary to cancel a class for one day or evening. The college endeavours to give all students adequate notice if a class date must be cancelled. To ensure that our office can contact you, it is recommended that you provide a day and evening telephone number. However, in the event that we are unable to notify all students, information regarding the cancellation will be posted in the main lobby and on the door of the classroom itself. We apologize for any inconvenience. Severe Weather When severe weather conditions precipitate a declared storm warning, a decision to cancel evening classes will be issued by 3:00 p.m. Class cancellations will be announced on local radio stations. Please note that class cancellations due to weather are extremely rare. Certificates and Diplomas When you have completed your certificate or diploma requirements, contact the Registrar’s Office or the Continuing Education Office to complete a Request for Certificate/Convocation Application. A review of your record will be completed to confirm your eligibility to graduate, and you will be notified of the result. It is recommended that you come to the Registrar’s Office to pick up your certificate. If you are unable to pick your certificate up, it will be mailed to you through Canada Post. Minimum Grade Requirements Please note that to earn most certificates or diplomas, you must attain a minimum grade average of C. If your grade average is below C you may be required to repeat certain portions of the program in order to receive your certificate or diploma. Convocation/Graduation Continuing Education learners who have met the requirements to receive a certificate or diploma may participate in the College's convocation ceremony. Please contact your Registrar’s Office for further information pertaining to convocation procedures. Grades Grades will be available online at the end of each semester. Grades are no longer mailed to students. To access your grades at the end of the semester, please see Self-Service Instructions. Full Courses You will be notified if you have requested a course that is full. You may be given the option to be put onto a waiting list or transferred to a similar course. If you cannot be reached by phone, you will be put onto a waitlist. Income Tax Receipts Receipts for Income Tax eligible courses pertaining to the preceding year will be available online by the end of February through Self-Service. Currency Rule Students who take longer than seven years from the date of first enrolment to complete a program must have their transcript evaluated for relevance to current program requirements, and may be required to make up additional courses. This rule does not apply to programs for which the curriculum is prescribed by agencies other than the Ministry of Training, Colleges and Universities, in which case there is no assurance that a published curriculum will apply beyond the term for which it is announced. Academic Misconduct Academic misconduct includes, but is not limited to instances of cheating, plagiarism, impersonation, or disruption of instructional activities. Issues of academic misconduct are serious offenses and are treated accordingly. Please refer to theCode of Student Rights and Responsibilities for detailed information. Equity Statement All students and employees of St. Clair College have a right to study and work in an environment that is free from harassment and discrimination.
Student Services
St. Clair College's student services are available to help you succeed. See Student Services or call us at 519-354-9100 ext. 3306 (Thames) or 519-972-2727 ext. 4226 (South) to discover what we can do for you. We offer Counseling, Career Planning, Aboriginal Services, Disability Services, Deaf and Interpreting Services, Learning Support, Student Employment Services, Testing Services and Tutoring Services. For information about scheduling a make-up test or accommodated test, please visit Testing Services. Please note: the Admissions Walk-In Centre at the South Campus is located in Room 164 (daytime hours, first come, first served.) Computer Labs Learners registered in a hands-on computer course and/or workshop will have access to St. Clair College's computing services. South Campus: The computers in the Student Centre are available for student use. A valid student receipt and photo ID are required to use these computers. For open lab hours, please call 519-972-2727, Ext. 4242. Thames Campus: Computer labs are located in the Library and Room 100. Assistance is available from the Call Centre at 1-800-387-0524, ext. 2500. Library Services Students must present their valid student card or proof of registration to borrow materials from the libraries at the South Campus or Thames Campus. Bus Transportation Windsor Campuses of St. Clair College are serviced by Transit Windsor. Please call Transit Windsor at 519-944-4111 or visit www.citywindsor.ca for routes and information. Chatham Transit provides service to the Thames Campus. Please call 519-436-3233 or visit www.chatham-kent.ca for routes and information. Food and Beverage Services Thames Campus: A variety of vending machines are located in the cafeteria for use during the day and evening of spring and summer semesters. Cafeteria hours are: Mon. to Thurs. 8:00am-2:00pm* Fri. 8:00am-1:00pm* Evening hours will be posted. Evening hours will be posted. *Times subject to change. South Campus: The Cafeteria is located on the main floor and offers a variety of hot and cold food items until 8:00 p.m. Monday through Thursday during regularly scheduled Continuing Education course offerings. Griffs Cavern is a full service restaurant licensed by the LCBO. Hours of operation vary. You'll find Griffs Cavern in the Student Centre area of the College. Snacks and beverages can be purchased from the Lower Deck Equipment Room (Room 173) which is open Monday-Sunday. Tim Horton's coffee and donuts are available at the Tim Horton's kiosk located in the Student Centre as well as a full service Tim Horton's in the Ford Centre for Excellence in Manufacturing. For your convenience, hours of operation are posted. A variety of vending machines are located around campus. Membership and Rental Services The Athletic Department of St. Clair College offers a Community Membership Plan that fulfills the recreational needs of the entire family at a very reasonable price. For information pertaining to memberships or to book the gym or mezzanine at the South Campus, please call 519-972-2727 ext. 4211. | |
Last updated 3/4/2013